HiBob implementation & support
HiBob, set up properly for a business your size.
Hands-on HiBob implementation and support from a genuine super-user. I've worked in Bob's Core, Talent and Hiring modules day to day, so I know how to set it up to work for your people — not just how it looks in a demo. No in-house HR team needed.
What you get at go-live
Clean, accurate employee data — migrated and checked
Hiring pipelines, scorecards and offer flows ready to fill your next role
Onboarding and leaver workflows that run themselves
Performance cycles, goals and surveys your managers will actually use
Managers and employees who know how to use it — and actually do
Sound familiar?
Most of the businesses I help fall into one of these camps.
“We've signed with HiBob. Now what?”
The kick-off call went well, but there's nobody internally with the time or HR know-how to make the decisions the setup needs.
“We're paying for modules we don't use.”
Talent and Hiring are switched on, but reviews still happen in Word and candidates are tracked in a spreadsheet.
“We went live, but nobody uses it.”
Holiday requests still arrive by text. Managers don't log in. The data is half-finished and nobody trusts the reports.
“We just need someone to ask.”
It's mostly running fine — you'd just like an expert on hand for new workflows, reports and the odd “how do I…?”
Why Headsbase HR?
A super-user, not a slide deck
Having hands-on admin experience: building workflows, managing review cycles, running hiring pipelines and pulling the reports leaders ask for. We know the settings that matter, the quirks that catch people out, and the quickest way to get each module earning its keep.
When a setting needs a decision, you get an answer — not a question.
Hands-on: Day-to-day admin experience across Core, Talent and Hiring.
Knows the shortcuts: Workarounds and best-practice settings learned from real use.
SMEs are perfect: Built for how a 20 to 200-person business really runs.
Yours to run: Hand over a system your team can manage confidently.
Core, Talent and Hiring
Bob Core
A single, trusted source of people data
Employee records, custom fields and org chart
Roles, permission groups and self-service
Time off policies, accruals and approvals
Onboarding, offboarding and lifecycle workflows
Documents, templates and e-signatures
Reports and dashboards leaders actually read
Bob Talent
Performance that happens in the system, not in Word
Review cycles designed and scheduled end to end
Goals and objectives linked to team priorities
Regular check-ins and 1:1 templates for managers
Engagement, onboarding and exit surveys
Calibration views and talent reporting
Manager guides so cycles run on time
Bob Hiring
From job advert to day one in one flow
Branded careers page and job board posting
Hiring pipelines and stages for each role type
Interview scorecards and candidate self-scheduling
Approvals, offer letters and e-signed offers
Hand-off into onboarding with no re-keying
Hiring reports on time-to-hire and sources
Also using Bob for payroll, compensation or workforce planning? I can help you plan and connect these too.
How an implementation works
Four clear stages. You'll always know what's happening, what I need from you, and what comes next.
01
Discover
Four clear stages. You'll always know what's happening, what needs to come from you, and what comes next.
You get: a short plan with timeline and decisions needed
03
Launch
Train managers, introduce Bob to your team and handle the first-week questions so go-live feels easy.
You get: launch comms, quick-start guides and live training
02
Build
Configure Bob, tidy and migrate your data, and set up policies, workflows, permissions and documents.
You get: a working system to test before anyone else sees it
04
Embed
A check-in after your first month to fix niggles, review adoption and plan what to switch on next.
You get: an adoption review and next-steps plan
How we can help?
Fixed fees agreed upfront, so there are no surprises.
Bob Health Check
Already live? A super-user review of your setup to find what's not working, what's unused and what to fix first.
Configuration and data quality review
Module-by-module check of Core, Talent and Hiring
Prioritised fix list, with quick wins done
Price: from £250
Full Implementation
Everything from discovery to go-live and your first-month check-in.
All four stages: Discover, Build, Launch, Embed
Data clean-up and migration
Core set up, plus Talent and Hiring if you have them
Manager training and employee guides
Price: from £1500
Bob On Call
Your on-call Bob for new workflows, review cycles, hiring campaigns, reports and day-to-day questions.
Up to 8 hours of support each month
Review cycles and hiring pipelines built for you
Pairs with Headsbase HR advice support
Price: from £400 per month